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Print Manager & Print Counter for Business/Education

Print Manager

Print Manager Professional 11    



  • Support Windows / Linux / Unix / Mac printing.
  • Very easy to use.
  • Print Manager Professional 11 can be installed on a single computer and you will be able to track, count and manage printing of all other computers.
  • Support all types of printing (Windows print server, direct IP printer and workstation connected USB printer).
  • Support all brands of printers and plotters (HP, Brother, Canon, Epson, OKI, Ricoh, Konica, Xerox....).
  • No need to have a Windows print server in order to track print jobs.
  • No need to be installed on the Windows print server if Windows print server is used.
  • Manage, control, monitor, track, count, audit, quota, restrict, log, report user printing.
  • Scan network and collect printer counter, toner / ink usage, serial number.....
  • Support mobile device printing (e.g. wireless laptop, Android, iPhone, iPod or iPad)
  • Designed for businesses and education institutions of all sizes.
  • Support both Domain and Workgroup environments.
  • Centralized print manager used by thousands of businesses and educational facilities.
  • Alert about toner low, out of paper, printer error etc..
  • Print authentication by user name and pin.
  • Client billing by job code, client code or project code.
  • Support Windows Active Directory integration.
  • Support MS Access and SQL server (including the free version of SQL server).
  • Easy users / groups / print quotas / rules management.
  • Save and view the content of printed documents.
  • 100 reports designed for your print cost analysis and client billing in any language.
  • Sending automatic reports by email, including logs of printing activity and analyzed reports of costs.
  • Reduce wasted printing by 20% - 50%.


Print Manager Professional 11 can be installed on a single computer and you will be able to track and manage printing of all other computers. This print manager software allows you to monitor all printing activity, handle charge-backs, control who is printing, how much is being printed, and identify the cost of printing across your entire organization. This comprehensive print management solution has proved fruitful for thousands of businesses and educational facilities to understand and manage printing costs, and save unwanted costs.

Print Manager Professional 11 provides easy software solution for Windows / Unix / Linux print server and non print server printing environment i.e. direct IP printing or workstation connected printer. The software is designed to provide centralized print management capabilities for businesses and education institutions through advanced print control, Print Manager, print counter, print quota and print audit capabilities. This software can be used with any brand and type of printer making it global usage software and helps to track and control print jobs sent from Windows / Linux / Unix / Mac OS clients and eliminate unnecessary paper wastage. Billing report generated can be sent in your desired language by email, this report can also be seen from your web browser. This print manager software helps to track - jobs in queue, deleted jobs and actually printed jobs, effectively monitor all printer activity.

Print Manager Professional 11 is the software of choice for the majority of our customers when it comes to print manager software for day-to-day print management and control. Try before you buy with our 30 day free trial that lets you test drive our easy-to-use software to discover how it’s going to fit with your business.

Why Our Clients Love Print Manager Professional 11?

Thousands of pieces of paper cross your desk every day. You shouldn’t have to worry about thousands more from your printer! Our business and educational clients love Print Manager Professional 11 because it allows them to monitor user printer usage and reduce printing costs without having to spend hours picking their way through even more paperwork.

Print Manager Professional 11 gives you the complete print management solution you need and solves real business needs.

Coca-ColaFor print auditing purpose, we implement Print Manager to track around 400 printers in which 150 printers are set up locally with USB, parallel or TCP/IP port. Other printers are set up on print servers which are shared. Print Manager has allowed us to effectively record all of our print jobs, make it easier to deal with document output, reduce costs, and distribute expenses consequently. We have been satisfied with Printer Usage software.

- Roger Getzmann, Coca-Cola Beverages AG, Switzerland

Central New Mexico Community CollegePrint Manager has done a tremendous job on our college campus of lowering printing costs. We evaluated several different print manager software and Printer Usage's was certainly the best solution for all our needs. Their technical support has continued to assist us customize their product and the paper and toner savings are more than spend on the application in less than a year. In accordance with the good results of Printer Usage’s program we are planning on using this program on two print servers, more than 1000 computers, and 10 independent labs at CNM.

- Francis J. Heise,  MBA, Computer Labs Manager, Central New Mexico Community College, USA

Midwood High SchoolWe have been progressing nicely with the Print Manager and we are very pleased with it. We now are able to help students with research or school work instead of just dealing with the printers. It has really made a tremendous impact on the library. Students like it too. It prevents a few students from abusing the library privileges. We are no longer kinkos clerks--we are real librarians.

- Arlene Morales, Librarian, Midwood High School

Shaw Hofstra + AssociatesIn a small architectural firm, the costs related to printing (especially oversized documents) can easily take a sizable bite out of project fees and such a loss can be very difficult to absorb. We needed a way to track and account for our in-house printing so that we could transfer the printing expenses associated with project documentation to our clients. First and foremost, we needed a package that would provide features like tracking by project number and a way for our users to define how to bill the print from their local machine. We looked at several offerings, but found that Printer Usage’s Print Job Tracker paired with Print Job Agent fit the bill perfectly. Second, we needed a solution that would be simple to install and operate since there is no distinct I.T. department in our small office. Several of our associates pool their knowledge and time to manage the systems and software in our small business, so it was important to us that we could get a reliable product that also included good support and assistance with configuring........(more)

- Michael Laird, Architect, Shaw Hofstra + Associates, USA

Very Easy To Install and Use   

The easy and quick installation of this print manager software does not require making any changes in your network, printer or workstation settings. After a few minutes you will be able to manage, control, monitor, track, count, audit, quota, restrict, log, report and charge for user printing across your entire network.

Centralized Print Manager & Print Manager

Print Manager Professional 11 can manage all your printer activities, print quotas, print counter and print logs from a single point where all jobs are controlled. It can resume, pause, cancel, restart jobs on different printers at one time. Unclaimed holding job can also be deleted automatically if it stays in the queue too long, so other jobs can move on and print. The administrator can view all jobs, add / delete a user or update user account information (print quota, PIN, group, user status) through Windows or a web browser. The users can view and export their printing history, check the amount of money in their printing accounts or change their pin through a web browser.

Print Manager Professional 11 can centrally track and count all types of printing with or without the print server.       

1. The printers and plotters on Windows / Unix / Linux print server and shared (Users send the jobs to the shared printer on the print server)

2. The printers and plotters connected to the network directly via the IP address (Users send the jobs to the printer directly via the IP address of the printer)

3. The printers and plotters connected to the workstations locally via USB or LPT cables

4. The printers and plotters connected to the print-server device (e.g. HP JetDirect)

print tracking software

Printer Usage Tracking / Print Counting

Print Manager Professional 11 can acquire all information related to printing, including: user name, computer name, printer name, document name,  date and time submitted, color, paper size, job size and number of pages.

print control software

Print Manager Professional 11 allows you to generate 100 usage reports including 64 default reports and 36 customized reports in any language (screenshot) that can be exported to PDF, Word, Excel and rich text formats, sent by email automatically. The reports are designed for your print cost analysis and client billing.

printer usage tracker

Printer Counter / Toner Level

The software can scan network and collect printer information including printer counter, Ink / toner usage, IP address, model, serial number, MAC address. It may also allow you to reset printer counter and serial number remotely. The scan can be run automatically by schedule and printer counter & toner level report can be emailed to you daily, weekly or monthly.

printer counter

Print Quotas / User & Group Management  

Print Manager Professional 11 keeps track of account quotas (number of pages assigned to users). When print quotas are exceeded, jobs are paused or canceled automatically. Users / Groups can be imported from Windows Active Directory or from a CSV file. The users can also be added to the database automatically when they print first time . Users can check their remaining balance / quotas and change PIN from their workstations (Windows GUI or web browser). Administrator can add users and update account information from any computer (Windows GUI or web browser).

user, group and quotas management

remote account manager

Print Notification and Authentication (by PIN) 

The software provides the user with pop-up notification displaying job related information, including document name, printer name, total number of pages, cost and user account balance. The authentication agent allows for the prompting of user ID and the PIN code before printing is allowed. Pop-ups are supported on Windows, Mac, or Linux workstations. Windows Active Directory can also be used to authenticate a user using the user's domain user ID and password. The notification and authentication popup supports 25 languages (screenshot) and we can add any language as you request.       

print notification

Using Project Code / Client Code / Job Code    

With Print Manager Professional 11, you can bill printer usage to a client code, job code or project code and allocate paper / toner consumption costs to your clients. Users can be required to select a client code, project code or job code before actual printing is allowed.

printer accounting with project code, client code and job code

Print Control  

Printing is restricted if the job exceeds the maximum allowable print limit specified for a printer or user. Further restrictions can be set by user, computer, document title (e.g. restricted words), color, job size, day / time. Once they hit the restrictions, Printer Usage Print Manager Professional 11 will immediately pause or cancel their jobs automatically.

print quotas

Print Accounting   

The software allows the administrator set pre-defined charges for jobs. Charges can be set for each printer and based on number of pages, monochrome/color, single/duplex, and paper size (includes 68 standard paper sizes and 40 definable paper sizes).

print accounting

Printer Monitor  

The software includes monitoring of all print servers and printers from a single location. The printer monitor sends email alerts automatically when printer has errors, toner low, out of paper and job have remained in the queue for longer than the pre-defined allowable wait time.

printer monitor alert for error, job stuck in queue, toner low and out of paper

Printed Document Archiving  

The software can save and archive a copy of all printed documents for viewing. 

view and keep document



Download Your 30-Day Free Trial Today to Find Out How Print Manager Professional 11 Can Track, Control and Save Your Printing Costs

Any questions? Send an email to or call 1-615-424-3849